PRIVACY and Data Protection Policy

1. Introduction

At Overclockin, we are committed to managing your personal data in compliance with all relevant data protection laws. This Privacy and Data Protection Policy explains how we collect, store, and use your personal information when you interact with our website. Our privacy practices are in compliance with applicable data protection laws, including the Data Protection Act (2018) UK. We strive to ensure full transparency regarding our processing of personal data.

This policy outlines the following:

  • Why we collect your data
  • How we collect your data
  • Where we store your data
  • Whether we share your data with any third parties
  • Your rights
  • Cookies
  • Mailing lists
  • Security measures
  • Links to other website

2. Data Controller

The Data Controller is Overclockin LTD, with its registered office at 42 Beecholme Avenue, Mitcham, England, CR4 2HT. Tel.: +44 208 163 0728, E-mail: contact@overclockinstudios.com

3. How We Protect Your Personal Data

We are committed to safeguarding your privacy. We use a variety of technical and organisational measures to help protect your personal information from unauthorised access, use, disclosure, alteration, or loss, consistent with applicable data protection laws. All our employees and third parties we engage to process your personal information are obliged to respect the confidentiality of your information.

4. The Personal Data That We Collect

Navigation on our website is accessible without requiring prior declaration of personal data. Collection of personal information is necessary only if you use the "Contact" form on our website or voluntarily share personal information through other means of communication.

The personal data that we process may include:

  • Personal information (e.g., name, company, title/position)
  • Contact information (e.g., postal address, email address, telephone number, social media account)
  • Communication content files
  • Any other information you voluntarily provide us

5. Why We Collect Your Data

We collect and use your data for the following purposes:

  • Provision of information or services that you have requested (e.g., through website forms)
  • Improvement of our website and services
  • Sharing information on social networks
  • Fulfilment of legal obligations, including establishment, exercise, or defence of legal claims

We will never ask for personal information such as bank details, home address, or any other sensitive data beyond what is necessary to deliver our services.

Legal Bases of Processing

  • Legitimate business purposes (e.g., proper administration of our website and services)
  • Performance of a contract with you, or to take steps prior to entering into a contract
  • Compliance with legal and regulatory obligations
  • Your consent

6. How We Collect Your Data

Your data is typically collected in the following ways:

  • When you submit a contact form on our website
  • When you sign up to receive our newsletter or download gated content
  • During communications through email or phone to assist with your project
  • By collecting publicly available information from your organisation's website

7. Where We Store Your Data

Client information is stored within our password-protected and encrypted online CRM system. We take appropriate measures to protect your personal information from unauthorised access or loss.

We retain your personal data only as long as necessary for the purposes for which it was collected or as required by applicable law.

8. Recipients and Personal Data Sharing

a. Recipients

Overclockin is the sole recipient of your personal data. We do not disclose your personal data to any third parties without your consent, except as required by law or for legal proceedings.

b. Data Processors

Your data may be processed by third parties acting as data processors on our behalf, and are contractually required to comply with their legal obligations to keep your information confidential.

We will not supply your personal information to any third party for their or any other third party’s direct marketing purposes without your consent.

9. International Data Transfers

In order to provide our services, we may transfer your personal information to locations outside of the UK and European Economic Area (EEA). In such cases, we ensure that adequate measures are in place to protect your personal data, in compliance with applicable data protection laws.

10. Your Rights

You have the following rights regarding your personal data:

  • Right to request access to the personal data we hold about you
  • Right to rectification of inaccurate personal data
  • Right to erasure of your personal data when processing is no longer necessary
  • Right to restrict future processing of your personal data
  • Right to object to the processing of your personal data
  • Right to request data portability
  • Right to withdraw your consent for data processing

You may exercise any of these rights by contacting us at contact@overclockinstudios.com.

11. Cookie Policy

We use cookies to collect information about your usage of our website, such as visitor behaviour patterns, in order to improve your experience. Cookies are small text files stored on your computer that help us remember your preferences and track the performance of our website.

Legal Bases of Processing

We embed videos from Vimeo on our website. Vimeo may set cookies on your device when you play these videos to collect usage information and improve their service. These cookies are controlled by Vimeo and are subject to Vimeo's own privacy policy.

In compliance with GDPR, we use Google Analytics with IP anonymisation.

You can customise your cookie preferences through your web browser to refuse all cookies or to indicate when a cookie is being sent. However, certain features of our website might not function properly if cookies are disabled.

12. Mailing Lists

If you subscribe to our newsletter, we may use your email address to send you updates and information about our services. You can opt out of our newsletter at any time by using the "unsubscribe" link included in every newsletter we send.

We never purchase mailing lists from third parties, nor do we sell any information to third parties.

13. Security Mesures

We take reasonable technical and organisational precautions to prevent the loss, misuse, or alteration of your personal information. However, we cannot guarantee the security of data transmitted over the internet.

14. Links to Other Websites

If you subscribe to our newsletter, we may use your email address to send you updates and information about our services. You can opt out of our newsletter at any time by using the "unsubscribe" link included in every newsletter we send.

We never purchase mailing lists from third parties, nor do we sell any information to third parties.

15. Amendments

We take reasonable technical and organisational precautions to prevent the loss, misuse, or alteration of your personal information. However, we cannot guarantee the security of data transmitted over the internet.

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